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What's New

June 2013

To download a copy of the Add New UPCs for eWIC presentation slides (discussed during the June 13, 2013 – Retailer Advisory Meeting) please select this link.

March 2013

The most recent Retailer Advisory meeting was held February 28, 2013 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held June 13, 2013 (10:00 am). If you want to obtain more information about this upcoming meeting, you may contact Monica Elliott, Chairperson at 757-306-2079 or email:Monica.B.Elliott@supervalu.com.

February 2013

Working with WIC retailer bulletin February 2013. Please select this link.

January 2013

To download a complete listing of stores that participate in the Virginia WIC Program as of January 8, 2013, please select this link.

December 2012

The most recent Retailer Advisory meeting was held November 8, 2012 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. For a copy of the meeting's handouts, please select this link. The next Retailer Advisory meeting will be held February 28, 2013 (10:00 am). If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com
Please follow this link to see a copy of the 2012 Annual Compliance Letter with the current Sanction Violation Schedule

November 2012

Working with WIC retailer bulletin November 2012. Please select this link.

September 2012

The most recent Retailer Advisory meeting was held August 16, 2012 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held November 8, 2012 (10:00 am). If you want to obtain more information about this upcoming meeting, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.

August 2012

To obtain a copy of the Certified Trainers’ Parking Lot and Follow-up Issues which includes both questions and WIC program responses to outstanding food list issues identified during various training sessions, please select this link. This trainer packet also included a copy of the new Peas and Beans flyer, developed by the WIC program and this resource can be obtained by selecting this link.
To obtain a copy of the summer 2012 Working With WIC Retailer Bulletin, please CLICK this link. A copy of this training bulletin will be distributed to all independent authorized stores as part of the mandatory reauthorization training being provided this year. For corporate-sponsored stores, check with your certified trainer(s) for a copy of this bulletin, as well as further instructions on what follow up action is required.

June 2012

All authorized stores that participate in the Virginia WIC Program must meet an annual training requirement. This outcome is accomplished by attending a training class offered by the WIC Program or certified trainer. To document this mandatory training has been met; please use the training “Acknowledgement” form that can be downloaded from this link. Note: this mandatory training requirement must be completed and received by September 1, 2012.

The most recent Retailer Advisory meeting was held June 7, 2012 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held August 16, 2012 (10:00 am). If you want to obtain more information about this upcoming meeting's, you may contact Monica Elliott, Chairperson at 757-306-2079 or email:Monica.B.Elliott@supervalu.com.

April 2012

The most recent Retailer Advisory meeting was held March 8, 2012 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held June 7, 2012 (10:00 am). If you want to obtain more information about this upcoming meeting's, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.

February 2012

Due to staffing changes, an updated copy of ï¿½How to Reach Your WIC Vendor Compliance Team Membersï¿½ was created for the Virginia WIC Program and can be downloaded by selecting this link. Please select the link to determine the Vendor Liaison assigned to your area.
To obtain a copy of the special WIC Approved Food List (2012) edition of the Working With WIC Retailer Bulletin, please CLICK this link. A copy of this bulletin will be distributed to all independent authorized stores in March 2012.

December 2011

The most recent Retailer Advisory meeting was held December 8, 2011 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held March 8, 2012 (10:00 am). If you want to obtain more information about this upcoming meeting's, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.
At the Thursday’s Retailer Advisory meeting (12/8/2011), ACS (eWIC processing for the Virginia WIC Program) will present an update on eWIC retailer enablement plan. Select this link to download a copy of the PowerPoint slides that will be used by Jerry Owens, ACS Project Manager. For a copy of the Frequently Asked Questions (FAQs) associated with an integrated eWIC solution, select this link.
To obtain a copy of the December 2011 Working With WIC Retailer Bulletin, please CLICK this link. A copy of this bulletin will be distributed to all independent authorized stores in February/March 2012, once the new Food List (2012) is implemented.

September 2011

The most recent Retailer Advisory meeting was held September 8, 2011 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held December 8, 2011 (10:00 am). If you want to obtain more information about this upcoming meeting's, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.
At the Thursday’s Retailer Advisory meeting, ACS (eWIC processing for the Virginia WIC Program) will present an overview of the Agency’s plans to implement a eWIC (benefit payment) system. Select this link to download a copy of the powerpoint slides that will be used by Jerry Owens, Project Manager.
An updated copy of the Minimum Stocking Requirement for the Virginia WIC Program can be downloaded by selecting this link. This MSR has been approved by the United States Department of Agriculture (USDA) and replaces any earlier versions of said guidelines. The effective date of the Minimum Stocking requirement is October 1, 2011.

July 2011

To obtain a copy of the summer 2011 Working With WIC Retailer Bulletin, please CLICK this link. A copy of this training bulletin will be distributed to all independent authorized stores as part of the mandatory reauthorization training being provided this year. For corporate-sponsored stores, check with your certified trainer(s) for a copy of this bulletin, as well as further instructions on what follow up action is required.
A training acknowledgement form must be submitted by all authorized stores or their designated corporate trainers to the WIC Program by September 23, 2011. If you have questions about any of the topics covered in this bulletin, please contact your assigned Vendor Liaison or the State WIC Office (804-864-7800).

June 2011

The most recent Retailer Advisory meeting was held June 16, 2011 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. For a copy of the meeting's handouts, please select this link. The next Retailer Advisory meeting will be held September 8, 2011 (10:00 am). If you want to obtain more information about this upcoming meeting's, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.

Select this link to view the Executive Summary – Peer Group Analysis study that was done by Mikelson and Associates (2010) for the Virginia WIC Program. The recommendations from this assessment are under review for implementation by the Virginia WIC Program. Contact the Vendor Compliance Team at 804-864-7800 if you have any questions about the status of this review/implementation process.

May 2011

The most recent Retailer Advisory meeting was held March 10, 2011 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. For a copy of the meeting's handouts, please select this link. The next Retailer Advisory meeting will be held June 16, 2011 (10:00 am). If you want to obtain more information about this upcoming meeting's, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.

March 2011

To obtain a copy of the winter 2010 Working With WIC Retailer Bulletin, please CLICK this link. This bulletin focuses on retailer customer service issues and the Virginia WIC Program. If you have questions about any of the topics covered in this bulletin or have suggestions for future articles, please contact Elizabeth Law, Vendor Liaison (804-864-7800).

February 2011

A sample copy of the 2011 Food List Addition for the Virginia WIC Program can be downloaded by selecting this link. This Food List addition will be available for distribution to authorized stores and others after April 15, 2011. To submit a request for multiple copies of this resource, please use the Retailer Supply Request form link.
The most recent Retailer Advisory meeting was held December 9, 2010 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. For a copy of the meeting's handouts, please select this link. The next Retailer Advisory meeting will be held March 10, 2011 (10:00 am). If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.

January 2011

The e-WIC Workgroup Meeting was held on 1/11/11. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Sylvia Henshaw at Sylvia.Henshaw@vdh.virginia.gov or (804)864-7812.
- e-WIC Workgroup - Meeting Minutes – January 11, 2011

November 2010

The e-WIC Workgroup Meeting was held on 11/30/10. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Sylvia Henshaw at Sylvia.Henshaw@vdh.virginia.gov or (804)864-7812.
- e-WIC Workgroup - Meeting Minutes – November 30, 2010
The most recent Retailer Advisory meeting was held September 23, 2010 at three (3) locations. If you are interested in reviewing the minutes from this meeting, please select this link. For a copy of the meeting's handouts, please select this link. The next Retailer Advisory meeting will be held December 9, 2010 (10:00 am). If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757-306-2079 or email: Monica.B.Elliott@supervalu.com.

October 2010

The e-WIC Workgroup Meeting was held on 10/26/10. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Sylvia Henshaw at Sylvia.Henshaw@vdh.virginia.gov or (804)864-7812.
- e-WIC Workgroup - Meeting Minutes – October 26, 2010

September 2010

On September 22, 2010, Abbott initiated a voluntary recall of certain Similac®-brand, POWDER infant formulas. WIC participants who may be affected by the recall should look for the following:

Limited small powdered cans with lot number containing "RB" are impacted. (example on the right)
Lot number can be found on the bottom of round containers.

If you see an "RB" in the number on your can of powder formula, please return it to your local WIC clinic.

Other helpful resources:

U.S. Food and Drug Administration and Centers for Disease Control and Prevention
Abbott's consumer hotline at (800) 986-8850
Similac recall

August 2010

The e-WIC Workgroup Meeting was held on 8/18/2010. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Sylvia Henshaw at Sylvia.Henshaw@vdh.virginia.gov or (804)864-7812.
The e-WIC Workgroup Meeting was held on 6/24/2010 and 7/21/2010. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Sylvia Henshaw at Sylvia.Henshaw@vdh.virginia.gov or (804)864-7812.
- e-WIC Workgroup - Meeting Minutes

Allowable Food Application form (132k) August 2010

A copy of the Power Point slides that were used during the two day Train-the-Trainer workshop offered by the Division of Nutrition, Physical Activities and Food Programs can be downloaded by selecting this link. These slides can assist certified trainers in conducting their annual training.

July 2010

To obtain a copy of the summer 2010 Working With WIC Retailer Bulletin, please CLICK this link. A copy of this training bulletin will be distributed to all independent authorized stores as part of the mandatory training being provided this year. For corporate-sponsored stores, check with your Training team for the availability and distribution of this bulletin to your stores. A training confirmation or training reporting form must be submitted by all authorized stores or their designated corporate trainers to the WIC Program by September 30, 2010. If you have questions about any of the topics covered in this bulletin, please contact your assigned Vendor Liaison or the State WIC Office (804-864-7800).
The most recent Retailer Advisory meeting was held June 24, 2010 at four (4) locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held September 23, 2010 (10:00 am). If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.
The e-WIC Workgroup Meeting was held on May 20, 2010. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Sylvia Henshaw at Sylvia.Henshaw@vdh.virginia.gov or (804)864-7812.
- e-WIC Workgroup - Meeting Minutes - May 20, 2010
At the most recent e-WIC Workgroup meeting held June 24, it was requested that the Virginia e-WIC Feasibility Study be posted to the website. Please click this link to view the report.

June 2010

The most recent Retailer Advisory meeting was held June 24, 2010 at four locations. If you are interested in listening to the full audio recording of this meeting, please select this link. The next Retailer Advisory meeting will be held September 23, 2010. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.
The Bank Encoding Error handout provides background, as well as outlines the corrective action for WIC retailers on this issue, so you can better work with your depository bank, if and when you receive a rejected WIC food instrument/cash value voucher back with a bank encoding error. If you are interested in obtaining a copy of the handout, please select this link.
An updated copy of the Minimum Stocking Requirement for the Virginia WIC Program can be downloaded by selecting this link. This MSR has been approved by the United States Department of Agriculture (USDA) and replaces any earlier versions of said guidelines.
The most recent Retailer Advisory meeting was held April 8, 2010 at three locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held June 24, 2010. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

May 2010

To obtain a copy of the Working With WIC Retailer Newsletter (spring edition), please select this link. A copy of this Newsletter will be mailed to all authorized stores. This edition has a lot of important articles to keep you updated and informed. If you have questions about any of the topics covered, please contact your assigned Vendor Liaison or the State WIC Office (804-864-7800).

April 2010

The e-WIC Workgroup Planning Meeting was held on Thursday April 15th, 2010. Interested parties may review the minutes of this meeting by selecting the following link. Please direct any questions to Angie Wilcox at angie.wilcox@vdh.virginia.gov or (804)864-7845.
- e-WIC Workgroup Planning - Meeting Minutes - April 15, 2010

March 2010

The most recent Retailer Advisory meeting was held February 4, 2010 at three locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory meeting will be held April 8, 2010. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

February 2010

The following documents are the 2010 Annual Compliance letter and approved Sanction Compliance and program violations schedule. If you have any questions concerning WIC Vendor Compliance, please contact Alex Acharya at alex.acharya@vdh.virginia.gov.
- Annual compliance Letter 2010
- Sanctions Compliance and program violations

The minutes from September 30, 2009 Retailer Advisory meeting are available to interested parties by selecting this link. During the September meeting an update was given by Sylvia Henshaw on the Program's Electronic Benefit Transfer (EWIC) implementation plans, Meghan Garrett, Nutrition Liaison on the Food Package and Food List changes were discussed. A copy of the handout distributed by Maximus during this meeting can be downloaded by selecting this link. At the follow up conference call held December 11, 2009, stores were able to ask questions and obtain clarification on the WIC approved status of various food items. A copy of this minutes can be downloaded by selecting this link.
An updated copy of the Minimum Stocking Requirement for the Virginia WIC Program can be downloaded by selecting this link. This MSR has been approved by the United States Department of Agriculture (USDA) and replaces any earlier versions of said guidelines.

If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

September 2009

Documents distributed during Wednesday September 30, 2009 Retailer Advisory Committee Meeting, Click the appropriate link below.

August 2009

Module six (6) has been added to the Cashier Training DVD. Training content for this module introduces cashiers to the Cash Value Voucher and new foods that are approved under the October 1, 2009 Food List. To view the updated Cashier Training DVD, select this link.

The most recent Retailer Advisory meeting was held July 22, 2009 at four locations. If you are interested in reviewing the minutes from this meeting, please select this link. During this meeting an update was given by Sylvia Henshaw on the Program’s Electronic Benefit Transfer (EWIC) implementation plans, Food Package and Food List changes and peergroup classification system was discussed. Select this link for a high level breakdown of the current peer group classification for the WIC Program.

Monica.B.Elliott@supervalu.com

July 2009

The food list (effective October 1, 2009) for the Virginia WIC Program can be downloaded here in English and Spanish.

The Cashier Training Guide has been updated to reflect changes which will be implemented in the Virginia WIC Program as of October 1, 2009. For instance, this Guide has a new section which discusses process requirements associated with handling a Cash Value Voucher. Please select this link to download a copy of this important resource.

To obtain a copy of the summer 2009 Working With WIC Retailer Bulletin, please CLICK this link. A copy of this training bulletin will be distributed to all independent authorized stores as part of the mandatory training being provided this year. For corporate-sponsored stores, check with your Training team for the availability and distribution of this bulletin to your stores. A training confirmation or training reporting form must be submitted by all authorized stores or their designated corporate trainers to the WIC Program by October 1, 2009. If you have questions about any of the topics covered in this bulletin, please contact your assigned Vendor Liaison or the State WIC Office (804-864-7800).

To prepare for the October 1, 2009 food package changes, many retailer training materials have been updated. Please select this link to access copies of these materials. If you have any questions about any of these resources, please contact the State WIC Office (804-864-7800).

June 2009

The most recent quarterly Retailer Advisory Committee meeting was held May 14, 2009 at four locations. If you are interested in reviewing the minutes from this meeting, please select this link. During this meeting a working draft of the new Store Brand and Shelf Label requirements were discussed. The next Retailer Advisory Committee meeting will be held July 22, 2009. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

April 2009

The most recent quarterly Retailer Advisory Committee meeting was held March 19, 2009 at four locations. If you are interested in reviewing the minutes from this meeting, please select this link. During this meeting a working draft of the October 1, 2009 Minimum Stocking Requirement was discussed. An updated MSR will be shared with meeting attendees during the May meeting. The next Retail Advisory Committee meeting will be held May 14, 2009. For more information about this upcoming meeting's agenda, contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

February 2009

The most recent quarterly Retailer Advisory Committee meeting was held January 21, 2009 at four locations. If you are interested in reviewing the minutes from this meeting, please select this link. During this meeting a handout that profiled possible options for establishing the October 1, 2009 minimum stocking requirement was discussed. Select this link to download a copy of this document. The next Retailer Advisory Committee meeting will be held March 19, 2009. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott, Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

Cashier Training Video To view a Cashier Training video developed by the WIC Program to supplement the training of store personnel, select this link for a listing of the modules available.

November 2008

The most recent quarterly Retailer Advisory Committee meeting was held November 6, 2008 at four local agency locations. If you are interested in reviewing the minutes from this meeting, please select this link. The next Retailer Advisory Committee meeting will be held January 21, 2009. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott (Martin), Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

For a copy of the attachments, distributed during Thursday's November 6, 2008 Retailer Advisory Committee Meeting, CLICK the appropriate LINK.

The 2009 Virginia WIC Allowable Foods Application is now available. An application along with nutrition information is required for each food item submitted. Applications are required for each new or existing product offered through the Program. Completed applications must be submitted to the State Office by January 15, 2009.

A separate application is used for juice, cereal, canned fruits and vegetables. That application may be found here.

October 2008

The most recent quarterly Retailer Advisory Committee meeting was held August 14, 2008 at four local agency locations. If you are interested in reviewing the minutes and other handouts from this meeting, please select this link. The next Retailer Advisory Committee meeting will be held November 6, 2008. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott(Martin), Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

September 2008

In September, a new Cashier Training Video/DVD and Trainerï¿½s Resource Guide will become available to all authorized stores and corporate contacts. Select this link to download a copy of the Trainerï¿½s Resource Guide. During September a copy of the Cashier Training Video/DVD will be sent to all authorized independent stores or you can submit a Retail Supply Request form to the State Agency and a copy of the DVD will be mailed to you.

To obtain a copy of the Working With WIC Retailer Bulletin (fall edition), please select this select this link. A copy of this bulletin will be mailed to all authorized stores. This edition has a lot of important articles in it. If you have questions about any of the topics covered in this bulletin, please contact your assigned Vendor Liaison or the State WIC Office (804-864-7800).

August 2008

On August 1, 2008, Virginia's WIC Program implemented a new policy entitled "Caretaker" to provide increased flexibility for parents/guardians who have difficulty attending WIC clinic appointments. The policy allows for the designation of an individual who cares for the infant or child, and has detailed knowledge of their eating habits to attend certification visits, nutrition education classes, and pick up and utilize food instruments. The caretaker is required to provide the same information for program certification that a parent/guardian would provide to establish program eligibility. The parent/guardian is responsible for all actions of the caretaker in regards to the WIC Program. For more information regarding this new policy, or for further information concerning the Virginia WIC Program please call 1-888-942-3663 or your local health department.

July 2008

The updated Vendor Manual Replacement pages can now be accessed from the internet. A hard copy of this document as well as acknowledgement form is being mailed to all authorized stores, corporate contacts and other interested parties. Select this link if you want to access this resource. Any subsequent changes needed to this Manual will be made in the internet version only.

May 2008

The most recent quarterly Retailer Advisory Committee meeting was held May 1, 2008 at four local agency locations. If you are interested in reviewing the minutes from this meeting, please CLICK this link. The next Retailer Advisory Committee meeting will be held August 14, 2008. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott (Martin), Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

February 2008

The most recent quarterly Retailer Advisory Committee meeting was held January 24, 2008 at four local agency locations. If you are interested in reviewing the minutes from this meeting, please CLICK this link. The next Retailer Advisory Committee meeting will be held May 1, 2008. If you want to obtain more information about this upcoming meeting's agenda, you may contact Monica Elliott (Martin), Chairperson at 757.306.2079 or email: Monica.B.Elliott@supervalu.com.

To obtain a copy of the 2008 Working With WIC Training Bulletin (annual edition), please CLICK this link. A copy of this training bulletin will be mailed to all independent authorized stores. For corporate sponsored stores, check with your Training team on the availability and distribution of this bulletin to your stores. A training confirmation or training reporting form must be submitted by all authorized stores or their designated corporate trainers to the WIC Program by May 1, 2008. If you have questions about any of the topics covered in this bulletin, please contact your assigned Vendor Liaison or the State WIC Office (804-864-7800).

During 2008, the Virginia WIC Program will complete the reauthorization and selection process for all authorized stores and applicants. Select this link to download a copy of the evaluation schedule. CLICK this link All authorized stores and interested applicants will compete for all available slots located in a specific community. A copy of the Retailer Selection and Authorization policy (14.0) can be retrieved under the January 2008 (What's New section) which outlines the criteria to be used by the Program to make